Friday, June 19, 2009

Classical Community Coop Meeting Notes June 15

15 June Meeting at Borders Books (not Barnes & Noble!) lounge - another highly productive meeting of about 20 proactive parents.

1. Insurance/Liability - The previously proposed agenda was amended to put Insurance at the top of the list, as the representatives at Old Mystic Baptist Church are requesting additional Liability coverage for instructors - particularly compensated instructors.

Our current potential policy via Classical Kids is similar to PTO insurance, and would cost about $350/year. It offers property and basic injury coverage. Anything beyond, including complaints vs. teachers, is uncovered. As our own minimum preventative measures/CYA, the previous meeting had decided that there will be 2 parents present in each classroom and that there is no drop-off option, parents will remain onsite. This policy is reflected in language in our Family Commitment.

Options for consideration of additional coverage include:
- No waiver - it won’t hold up in court
- Voluntary, self-paid background check by all parents/instructors via an independent website.
- Volunteer protection statute language (new)
- The big “I”: Incorporation - similar to LLC abt $500 + filing fees may cover more than the PTO type

Further investigation & research is ongoing, (including HLDS & recommended Homeschool Solutions website) and any legal advice/know-how from interested families is welcome!

2. Mission Statement - considered, revised & approved at meeting from draft provided by Heather:
Classical Community Cooperative is a collaboration of homeschooling and non-schooling families in southeastern Connecticut committed to sharing their gifts and talents for the enrichment of the children. The group welcomes families of diverse beliefs and philosophies, and expects members to value and respect these differences. Our diversity, talents, and passion allow us to offer a wide-range of educational, creative, social and recreational programs for our families that are delivered in a friendly, welcoming and tolerant environment.

3. Family promise/commitment - considered, revised & approved at meeting from basic draft provided by Jennifer (& Judy!). To be posted on Progress page of Classical Community Coop site.

4. FRC update:
Just to clarify: Registration & membership for FRC is entirely separate - CCC is acting as facility host. CCC members will be given registration priority, then Engineering & Robotics classes will be opened to FRC + others.
Important to OMBC: FRC instructor is confirmed insured, facility useage approval by OMBC still pending.
Current class dates: Fridays: 9/11, 10/2, 11/13, 12/4, 1/22, 2/19, 3/12, 4/9, 5/7, 6/4
Engineering: Ages 8-12 from 12:00pm to 2:30pm
Robotics: 11 and up at 9:30am to 11:30am
Fee is $250/Engineering, $350/Underwater Robotics with FRC membership ($500 without!) Monthly billing is optional with $5 monthly surcharge. FRC membership is $60 until July 31. See for more.

5. Volunteerism & Social - some updated roles, thank you to all who have offered up their time!
- Program Facilitator - Heather
- Registrar - Michelle
- Communications/Web PR - Jennifer P.
- Secretary/Treasurer/- Tracy H.
- Peacemaker - Aimée A.
- Age Group Contact People for for being a go-to, assisting in soliciting teachers, coordinating parent-instructor communication, etc Age groups are loosely defined by approximate class range - not hard & fast.
- Preschool Coordinator- Kelli R. (Thank you!)
- Elementary - Channing G.
- Middle - Deb A. (Thank you!)
- High - Kat O’Reilly
- Volunteer Coordinator (& meeting facilitator) - how families are making their commitments, Penny S.
- Facilities Coordinator - for room set up, physical req'ments - Michelle, Tig to coop to share day
- Community Service Coordinator - service outreach events - Anne Bora
- Field Trip Coordinator - Bonnie?
- Special events/Field trip coordinator - Available?
- Instructors - two parents for every classroom, please.
*These positions may flex and evolve as the co-op does...!*

6: The OMBC Bldg has large sanctuary that we should be able to use as lounge, kitchen, preschool rm, nursery room(sm), 2 oblong classrooms (lower elem?), 2 rooms for upper elm/midl school, teen access/lounge w 2 small rooms off of that. teen area may be used for FRC, parking lot

Next Meet: Tue, June 30th 6:30 - Bonnie will investigate Conn Coll Chapel option?
Agenda: More Insurance/Liability, Registration & Class Schedule Design & How-to
Heather will keep investigating liability, insurance & cost, discuss registration issues, Jennifer will investigate how to structure website for future schedule/registration options

Tuesday, June 2, 2009

Classical Community Coop Organizational Mtg Notes

On June 1, we had a nice, square-table gathering of about a dozen parents who were able to pool brain resources (!) and come to some consensus on a few essential topics for the new Friday Group Learning Opportunity slated for Fridays at the Old Mystic Baptist Church. Highlights include:

Name: Classical Community Coop (...or CCC, or C cubed!) - voted

Fall Fridays from September 11 to December 4 + December 11/Open or Party - Thanksgiving Friday
Spring Fridays from January 22 to April 16 + April 23/Snowday/Open and - April 2/Good Friday

Family Resource Center (FRC) Dates:
Still pending full approval
CCC will be hosting FRC Engineering & Robotics classes at OMBC on the following
Fridays 9/11, 10/2, 11/13, 12/4, 1/22, 2/19, 3/12, 4/9, 5/21, 6/4
24 students min, we fill first through our coop, then open out to the public through FRC website
Registration is through FRC
Engineering $250 8-12 afternoon 3hrs
Underwater Robotics $350 11-17yo proficient w tools & blueprint reading morning 2.5hrs, end by noon
(Q: Heather, would it be possible to do a 4/30 FRC, for a second class in April, and drop the 6/4, to keep from going into June?)

$25/day for building use as a donation x 42 total possible weeks, Sept - June $1050 total possible max building cost
$350/year insurance through Classical Kids - works similar to PTO insurance
35 - 40 families involved, probable cost of $50/family + volunteer commitment!
**There will be a family commitment promise required with each registration** (To be defined more clearly later.)

Commitments/Roles Please feel free to suggest/volunteer more where you may see a need!
- Registrar - Michelle
- Program Facilitator - Heather
- Communications/Web PR - Jennifer Pryor
- Secretary/Treasurer/- Tracy Harvey
- Peacemaker - Aimee Allaire
- Co-Teachers - It was suggested that there be 2/class
- Kat O'Reilly
- Rich Goccia
- Age Group Contact People for for being a go-to, assisting in soliciting teachers, coordinating parent-instructor communication, etc Age groups are loosely defined by approximate class range - not hard & fast.
- Preschool - Available
- Elementary - Channing Garuder
- Middle - Available
- High - Kat O’Reilly
- Volunteer coordinator & meeting facilitator - how families are making their commitments, Penny Smyth
- Facilities Coordinator - for room set up, physical req'ments? - Available
- Community Service Coordinator - service outreach events - Anne Bora
- Secretary/Treasurer - Tracy Harvey
- Special events/Field trip coordinator - Available

Next Meeting: Monday, Jun 15th 6:30 at Barnes & Noble Lounge in Waterford

Agenda to include:
- Adding to Roles & filling positions! **Feel free to add ideas and/or Your Name to Comment section or new thread!)
- Class offerings **New Page for Wish List of Ideas, and actual proposals and form to be added to website!**